Does the week run away with you and it’s suddenly Friday again? Do you feel like you don’t ever get to what you want to – or should – work on? What are some quick and actionable time management tips from a time expert?
In this podcast episode, Joe Sanok speaks about how to use your time with Alexis Haselberger.
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Meet Alexis Haselberger
Alexis Haselberger is a time management and productivity coach who helps people do more and stress less through coaching, workshops, and online courses. Her pragmatic, yet fun, approach helps people easily integrate practical, realistic strategies into their lives so that they can do more of what they want and less of what they don’t. Alexis has taught thousands of individuals to take control of their time and her clients include Google, Lyft, Workday, Capital One, Upwork, and more.
In This Podcast
- Track your time
- Alexis’ arch of task management
- Practical time management tips
- Alexis’ advice to private practitioners
Track your time
With every single client, Alexis recommends that they track their time for about a week at least to gather data about their personal and work lives and what takes up their time.
This is tracking their time from the moment they wake up to the moment that they go to sleep – including weekends – for a whole week just to get the data, just to actually see.Alexis Haselberger
Even though it may feel frustrating, every person that tracks their time has a classic “aha!” moment at least once because for the first time you can see what it is that you are spending your time and energy on.
Then, it comes much clearer to see what you can change and do differently to finally get to do what you’ve been meaning to do for so long.
Once you have tracked your time, you can ask yourself questions like:
- When in the week do I feel the most stressed?
- What do I see that I want to do less of?
- What do I see that I want to do more of?
- Are my goals and values represented in my timetable?
Once we can start asking some questions about the data that we see, then it becomes much more evident where we need to start making [changes to our] time and where we need to start [re]focusing our efforts.Alexis Haselberger
Alexis’ arch of task management
After time-tracking for the first time, the next step that you take is task management:
- What are the things that you do?
- How do you prioritize them?
- When do you actually get to do them?
The reality is that none of us are going to do all the things. You, me, and everyone else, we’re all going to die someday with a big long list of things we didn’t do, and getting comfortable with that … and understanding that the point is to prioritize the right things, the things that make us feel good and the things that move us forward.Alexis Haselberger
From time tracking it comes to task management, and from task management, it goes into habit tracking and development.
Essentially, Alexis wants to help you to develop your time-management toolbox so that you are equipped to pursue your time management to achieve your goals and move the needle forward.
Practical time management tips
1 – Have a physical system to track what you need to do: keep a checklist or to-do list and do a brain dump every week (or day!) so that you don’t need to use precious brain power to remember everything.
2 – Keep your lists together! It’s all good and well that you have lots of lists, but they need to be together. Try TickTick or even a simple spreadsheet to keep your things organized!
3 – One list for home and one list for work: for some people, it helps a lot to compartmentalize the to-do lists for home and the to-do lists for work.
4 – Create an end-of-day action plan for tomorrow: see what you have done for the day, and do a quick prep over what is necessary for tomorrow, and then let it go!
So, to do something like this, it doesn’t have to be lengthy or effortful. It’s really just [about] looking at your task list, looking at your calendar, and fitting those things together. [Ask yourself] do I have the time for what I’m intending to do tomorrow? If not, then I need to cut some of those things so that … I’m starting out from a position of being able to accomplish the things I am telling myself to do.Alexis Haselberger
Alexis’ advice to private practitioners
You don’t have to work all of the time to make your practice successful. You need rest because it is essential for creativity and productivity! Productivity is not about doing everything, it is about doing what you intended to do.
Books mentioned in this episode:
Sponsors mentioned in this episode:
- Start a 14-day free trial of The Receptionist for iPad by going to the receptionist.com/practice, and when you do, you’ll also get your first month free when you sign up.
- Use promo code ‘JOE’ to get three free months to try out TherapyNotes, no strings attached
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Meet Joe Sanok
Joe Sanok helps counselors to create thriving practices that are the envy of other counselors. He has helped counselors to grow their businesses by 50-500% and is proud of all the private practice owners that are growing their income, influence, and impact on the world. Click here to explore consulting with Joe.
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